Booklist+Management+Policy

Login details for North of the Yarra: USER LOGIN: MC PASSWORD: D4D

 1. Edit current year’s spreadsheet or create a new one from the printed Booklists depending on number of changes to be made (see Lib Admin -> Booklist folder). When complete, sort by title for ease of searching BiblioTECH. When searching BiblioTECH remember to check edition and whether any items are Lost. Enter numbers in KLA & Library & total numbers held.  2. When searching completed, then sort by year level and Subject.  3. Print this list & give to Library Manager  4. Library Manager contacts timetable and KLA managers if necessary to determine numbers at each level & number of senior classes in each subject  5. Library Manager orders new books and replacement items  6. Check shelves in for any current titles & keep in readiness to place on Booklist trolley  7. Before placing any new titles on Booklist trolley, remove any books not on booklist. Keep these books together.  8. ** For books no longer on booklist: ** In Resource Manager, enter title of book, select range on all books of that title -> Set Field Value -> highlight Subject -> remove Booklist 200? from subject heading. Repeat process -> highlight Trap Message ->remove Booklist 200?. Repeat process -> highlight Collection -> change to Collection 1. See procedures for Treatment of Non-ongoing items.  9. Place new booklist items on trolley. When being catalogued they will have appropriate headings, traps and collection no. already entered.  10. ** For books on the booklist: ** In Resource Manager, search Collection 6 -> select range -> Set Field Value -> highlight Subject -> change from Booklist 2008 to Booklist 2009 Repeat process ->highlight Trap Message -> change from Booklist 2008 to Booklist 2009

 1. Decision on whether to retain some or none of above items in the general library collection.  2. If not needed in library, contact KLA manager re housing in faculty library.  3. Delete items not wanted in Library or KLA Library.  4. If going to KLA, change Call No. and Library & create new spine label. 

1.  Sort spreadsheet by Year Level and English and print

1.  Check booklist against study guides on display units. 2.  **Study Guides no longer current**: Remove any guides no longer relevant because not supporting booklist texts or no longer current edition. · In Resource Manager, under Subject, search “VCE Study Guide 2009” <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Select range <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Set Field Value <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Highlight Subject <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Remove “VCE Study Guide 2009” <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· In Resource Manager, under Subject, search “VCE Study Guide 2009” <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Select range <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Set Field Value <span style="font-family: Symbol; mso-bidi-font-family: Symbol; msobidifontfamily: Symbol; mso-fareast-font-family: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Find “VCE Study Guide 2008” and replace with “VCE Study Guide 2009”
 * 3.  **** Current Study Guides: **

4.  Create spreadsheet of 2009 guides. See Library Admin ->Booklist folder for example. 5.  Open Resource Manager and search “VCE Study Guide 2009” 6.  Select range 7.  Export to dbase file 8.  When saving file, you need to select the fields to export to DBF file 9.  Save to Desktop 10.  Open in Excel -> add header -> save in Library Admin -> Booklist 11.  Print list 12.  Search shelves for any guides not on display units 13.  Give North of the Yarra a copy beginning of school year so they can check our holdings against current publications 14.  Order relevant titles