Staff+-+Shared+Responsibilities

= **Items on reservation/holds shelf ** · Person on desk duty checks books on Hold e.g. lends reservations & holds in Circulation, places books in class & year order, removes items after a fortnight, and returns items if not collected, notifies students via the student bulletin, ensures adequate reservation/hold slips   **Overdues **  ·  Library Manager schedules regular student & parent bulletin notices e.g. start of year, middle & end, and to set last borrowing dates & dates for sending overdue letters. · Library Technician prints & distributes overdue notices every fortnight – P-6 to class teacher, 7-10 through English teachers, VCE pinned on noticeboard. Staff once a term in pigeonholes · Teacher/librarians send overdue letters 3 times a year – beginning, end Semester 2 & end of the year - & maintaining the Admin Trap in Patrons module for current students. **Person responsible for Letter 2009 ** P-6 Joan & Sue 7, 8, 9 Joan  10, 11, 12 Sue  Staff & Exit Students Wendy ·  Person on desk duty deals with lost books, overdue problems as they arise e.g. handing out Claims Returned letter/bill notice, entering payment in Patrons module etc. <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">Preferred method of contacting patrons with overdues or reservations would be email but at present this does not seem to be operational. This is something we will work towards – need also to check with Simone. <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;"> **<span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">A/V Duties (including Loans & equipment checking) ** <span style="background: fuchsia; color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; mso-highlight: fuchsia; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1; msohighlight: fuchsia;"> <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">· <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">When the AV Manager is either on desk or otherwise occupied, then the Library Tech will be responsible for AV duties. <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">· <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">AV Manager/Tech checks period 4 what AV hardware/DVDs are booked for the next day & that they are available/ready for use. <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">· <span style="color: #4f81bd; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; mso-themecolor: accent1;">AV Manager/Tech l oad DVDs, take bookings, etc <span style="color: #4f81bd; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; mso-themecolor: accent1;">  <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">AV Manager/Tech checks that returning equipment is complete & checks with borrower on the need for further action e.g. recharge batteries, removing photos, problems. Be aware that at changeover times the next person on duty should be informed of any outstanding returns/checks that still need attention. <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;"> **<span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">Photocopier Paper/Service Calls (photocopier, computers, printers) ** <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">· <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">Person on desk duty keeps an eye on need for paper supplies <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">Black toner from Joan Cave <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; msobidifontsize: 11.0pt; mso-themecolor: accent1; msothemecolor: accent1;">makes any necessary service calls or emails **<span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">Boxes of Books ** <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">Teacher/librarian on desk duty who takes request for box of books is responsible for its organisation e.g. <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">determine class needs & dates required and teacher/s names, <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">search & lend books to box, <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">place note in Admin Trap in Patrons - list name, number of books, dates required & topic <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">·  <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">print list of contents & attach to box  If insufficient time to complete task, hand over to the next person on duty. <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">· <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">Person on After School duty 1st Monday of each month checks that boxes are still in use – if unsure, check with classroom teacher/s – if boxes no longer required, return books & place on trolley. **<span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">Library Meetings ** <span style="color: #4f81bd; font-family: Symbol; mso-bidi-font-size: 11.0pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">· <span style="color: #4f81bd; font-family: Tahoma; mso-bidi-font-size: 11.0pt; mso-bidi-font-style: italic; msobidifontsize: 11.0pt; msobidifontstyle: italic; mso-themecolor: accent1; msothemecolor: accent1;">Minute taking at Library meetings on a rotating basis   = <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Circulation: Loans, Returns, Reservations <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Ensure the library provides an environment that is conducive to learning by communicating the rights of all students to learn <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Reference enquiries: assist individual students and teachers in their research eg search strategies, locating appropriate resources, using online indexes & search engines <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· ICT assistance <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Supervise students’ use of computers during class time – taking special note of Internet sites being accessed – to ensure use is consistent with learning. Check recreational use is within suitable rating limits <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Check Year 7-10 students’ library passes on entering and sign when leaving. <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Supervise students using the library. Move around the library to check that students are using their time productively and using resources appropriately. If necessary, explain library rules to students. <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Assist with photocopier usage. <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Co-ordinate staff and student queries and re-direct where appropriate. <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Person on desk duty should undertake a tidy up - clear desks, ensure students put chairs in & show respect for library facilities. <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Staff on duty at lunchtime should endeavour to take books to sorting shelves & if time, re-stock display stands. <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· NB: Tasks other than those outlined above should NOT be undertaken unless the library is without clients requiring service

<span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Tidy up of Primary fiction, Picture Books and magazines <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Administrative tasks <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Collection maintenance (eg. deletions). <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Displays. <span style="color: #4f81bd; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore; mso-themecolor: accent1; msothemecolor: accent1;">· Library tidy up.